Entry & Registration Information

ENTER BEFORE 30th JUNE 2017 IN ORDER TO GO ONTO THE WAITING LIST FOR 2018, WHICH WILL ALLOW YOU TO ENTER THE DATE WHEN PREFERENTIAL ONLINE ENTRIES OPEN IN 2018.

Race Pack Collection

ADVENTURE

 

RACE-PACK COLLECTION:
26 October 2017

RIDE

 

RACE-PACK COLLECTION:
29 October 2017

RACE

 

RACE-PACK COLLECTION:
2 November 2017

Race Pack Collection Venue:

Lourensford Wine Estate
from 14h00 – 20h00

Lourensford Wine Estate

Participant Categories

Your team’s category will be determined by the youngest member of the team. Overall positions in male, female and mixed categories as well as overall race standing will be announced daily.

MALE

Open Male
Aged 19+

Sub Vet Male
Aged 30-39

Vet Male
Aged 40-49

Master Male
Aged 50+

MIXED

Open Mixed
Aged 19+

FEMALE

Open Women
Aged 19+

Sub Vet Female
Aged 30-39

Vet Female
Aged 40-49

Master Female
Aged 50+

Please note:

  • Sub Vets, aged 30 to 39: both riders to be older than 30 and one rider to be between 30 and 39 on 31 Dec 2016
  • Vets, aged 40-49: both riders to be older than 40 and one rider to be between 40 and 49 on 31 Dec 2016
  • Masters, aged 50+: both riders to be 50 or older on 31 Dec 2016

The FNB Wines2Whales MTB Prize Purse

The 2017
Prize Purse Breakdown

TOTAL R417,000

*Our largest prize purse to date!

OVERALL MEN

1st R100 000
2nd R40 000
3rd R20 000
4th R10 000
5th R5 000

OVERALL WOMEN

1st R100 000
2nd R40 000
3rd R20 000
4th R10 000
5th R5 000

MIXED

1st R4 500
2nd R2 000
3rd R1 000

ELITE/OPEN MEN

Aged 20-29

 

1st R4 500
2nd R2 000
3rd R1 000

ELITE/OPEN WOMEN

Aged 20-29

 

1st R4 500
2nd R2 000
3rd R1000

SUB VET MEN

Aged 30-39

 

1st R4 500
2nd R2 000
3rd R1 000

SUB VET WOMEN

Aged 30-39

 

1st R4 500
2nd R2 000
3rd R1 000

VET
MEN

Aged 40-49

 

1st R4 500
2nd R2 000
3rd R1000

VET WOMEN

Aged 40-49

 

1st R4 500
2nd R2 000
3rd R1 000

MASTER MEN

Aged 50+

 

1st R4 500
2nd R2 000
3rd R1 000

MASTER WOMEN

Aged 50+

 

1st R4 500
2nd R2 000
3rd R1 000

Important Participant Information

Race Rules (PDF)


  1. When entering, ensure that both riders’ personal details and correct ID/passport numbers are captured
  2. You can pay online by using a credit card, please note the payment options and limitations;
    Only the first entrant can pay for both members of the team

    1. If members choose to pay individually, the second entrant must pay first and the other way around
    2. Full team payments must be made within five days, if not, the entry system will transfer the entry to the next person on the waiting list
  3. If you prefer making an EFT payment, contact the entry office for the details; and
  4. Once entered, you will receive an email confirming your entry. If you have not received this mail, contact the entry office
There are three options for entries; W2W Adventure, W2W Ride or W2W Race.
Once you have chosen your event, you will also need to choose your package:

Option 1: R13 500 per team

  • Tented accommodation (including a mattress)
  • 8 Meals during the duration of the event
    – Stage 1: Breakfast, Lunch and Dinner
    – Stage 2: Breakfast, Lunch and Dinner
    – Stage 3: Breakfast and Lunch

Option 2: R12 000 per team

  • Excludes tented accommodation
  • 8 Meals during the duration of the event
    – Stage 1: Breakfast, Lunch and Dinner
    – Stage 2: Breakfast, Lunch and Dinner
    – Stage 3: Breakfast and Lunch

Option 3: R18 000 per team

  • Luxury tented accommodation (Only 100 spots available)
  • 8 Meals during the duration of the event
    – Stage 1: Breakfast, Lunch and Dinner
    – Stage 2: Breakfast, Lunch and Dinner
    – Stage 3: Breakfast and Lunch

*Please note: Accommodation on the night before stage 1 and night of stage 3 is not included in the entry fee, riders should make their own arrangements.

Race Rules (PDF)

The FNB Wines2Whales is a 2-person team mountain bike stage race and team members have to race together for the entire distance of the race, looking after each other and their equipment.

  1. Riders and Team Categories
    1. The FNB W2W events are sanctioned by Cycling South Africa (CSA) and all Riders participating in the race will be required to produce a valid CSA licence at race registration, or will be charged the applicable fee levied by CSA
    2. Minimum age of participation is 19 years on 31 December of the year in which the race takes place
    3. Riders must be in good health and well trained.
    4. Teams will compete in men, women or mixed categories. The men and women teams are subdivided in: open, sub-vet, vet and master categories.
    5. Categories are determined by the age of the younger of the two riders in the team
      1. open men/women –the younger riders must be between the age of 19 and 29 years on 31 December of the year in which the race takes place
      2. sub-vet men/women – the younger riders must be between the age of 30 and 39 years on 31 December of the year in which the race takes place
      3. vet men/women – the younger riders must be between the age of 40 and 49 years on 31 December of the year in which the race takes place
      4. master men/women – the younger riders must be 50 on 31 December of the year in which the race takes place
  2.  Medical
    1. During the race, the W2W Medical Officer reserves the right to withdraw a rider who is not deemed physically capable of continuing.
    2. Any medical expenses incurred will be for the competitors account and will be claimed from their medical aid.
    3. All competitors need comprehensive medical aid which will cover any medical expense which may be incurred whilst participating in the W2W which is conducted in the spirit of self-contained, self-reliant backcountry cycling.
  3.  Bicycles
    1. Only Mountain Bikes in good working order will be allowed to start the race.
    2. Only one bike per rider is allowed. Riders must start and finish the event on the same bike.
    3. Bike Marking:
      1. Bikes must be marked with official W2W number board.
      2. It is each rider’s responsibility to ensure that their bike is appropriately marked.
    4. Bikes must be race-ready at the start of each stage, and during the race;
      1. The bike is correctly marked.
      2. The front number board is securely fitted and visible from the front.
      3. The bike is in safe working order.
    5. Maintenance of bicycles during the race is the responsibility of each rider.
    6. Bike repair services will be provided by outsourced service providers at stage finishes
    7. In all cases of maintenance and repair, riders are required to complete the full distance of the stage with their bikes and within the time allowed.
    8. bicycles may be propelled only through a chainset and by the rider’s leg action, without any form of assistance(electrical or otherwise)
    9. Tandem bikes are allowed.
  4. Helmets and Clothing
    1. A rider not wearing a helmet at any stage of the race will be disqualified and removed from the course immediately.
    2. All helmets must comply with international “ANSI” standards.
    3. Appropriate riding attire, including a shirt, must be worn at all times. Team members do not have to be dressed identically.
    4. Eye protection is strongly recommended.
    5. It is recommended that fully enclosed footwear be worn.
    6. No rider may display or reproduce the official event logo or any derivative thereof on any riding attire and/or team clothing without the written approval of the race organisers, which should be obtained prior to any such riding attire being manufactured.
  5. Team Riding and Separation Time Penalties (STP’s)
    1. Riders must ride with his/her team partner at all times.
    2. Any rider may receive physical assistance from his/her team partner or from a fellow competitor. For purposes hereof, “physical assistance” shall mean the sharing of water and nutrition, sharing of bike parts and accessories (including the swopping of bike frames), assistance with maintenance and repair, and pushing/towing by physical contact only.
    3. Podium contenders may not accept physical assistance from an individual rider who participate in the event although his/her partner had to withdraw.
    4. No towing between or pushing of riders by means of any mechanical or physical devices is allowed, ie towropes, bungee cords.
    5. A rider is allowed to “double back” on the route at any time in order to rejoin his/her team mate or in order to reach the nearest tech support zone (if applicable), provided that he/she shall not endanger any other rider in doing so.
    6. Riders who are separated by more than 2 minutes from their team partner at any point in the stage will receive a Separation Time Penalty (STP) of 1 hour.
    7. Team rider separation will be measured at the Start, Finish and Check Points, but can also be enforced at any point in the stage.
    8. More than 1 STP per day can be enforced.
    9. Three (3) STP’s will result in the disqualification of the team.
    10. STP’s will be applied to both stage results and to overall results.
  6. Rider Identification
    1. Both riders in a team must display their entire race numbers at all times.
    2. Bike numbers must be firmly fixed on the front of the bike, and must not be obscured by cables or any other item.
    3. Race numbers must not be modified or mutilated in any way, including cutting, adding stickers, removing existing stickers or trimming.
    4. Race leaders and Stage Winners are obliged to wear the leader jerseys/boards.
    5. A rider’s sponsor badge/logo fixed on any leader jersey must not cover or obscure the existing W2W branding and sponsors logos.
  7. Obligatory Equipment
    These items must be considered the bare minimum, and it is strongly recommended that riders ensure that they are fully prepared to deal with emergencies they may encounter. The following items must, however, be carried by the team during the race:

    1. First Aid Kit – consisting of a minimum of:
      1. Foil survival blanket
      2. First Aid Dressings x 3 (Sizes 2, 3 and 4 recommended)
      3. Adhesive first aid plasters x 5
      4. Sun-block with a minimum SPF factor of 15
    2. Any riders on specific personal medications are responsible for supplying and carrying such medication.
    3. At least 2 liters liquid capacity per rider.
    4. Multi-tool or bike repair tools.
    5. Mobile telephone (South Africa uses Dual Band GSM 900/1800 – this is the same as in Europe). Phones can be charged in the Race Village. Bring your own charger.
  8.  Start
    1. The batch pounds open early and the stage start times will be announced at race briefing and supplied in the race guide.
    2. Differential start zones will be allocated according to overall ranking in the race.
    3. The top 3 teams in each category will have the option to start from the first row, if present at the start line in time.
    4. The seeded starting batches will close strictly 10 minutes before the stage start. Riders must enter the start zone as a team with their bikes, and once entered must remain in the start zone with their bikes.
    5. Any riders and/or teams who are not in their start zones 10 minutes before the start may be required to start in a later starting batch.
    6. Riders starting in an incorrect starting group will incur a 30 minute penalty.
  9. Route and Stages
    1. Riders must complete the full designated route and distance of all stages.
    2. Only riders who complete all 3 stages will be considered W2W finishers.
  10. Individual and Team Times
    1. Only Team Times will be advertised, but individual rider times will be recorded for the allocation STP’s.
    2. The team time is determined by the time at which the second team member passes the stage finish line.
    3. Timing will start when your allocated batch starts.
    4. The start line will remain open for 15 minutes after the start gun.
    5. Riders who start later will not be credited with a late start.
    6. Any rider who cannot make the start deadline must report to the organisers.
    7. The finish cut-off time will not be adjusted for riders who are permitted a late start.
  11.  Finish
    1. The finish line closes at 17h00 daily, except for the last stage which closes at 15h00.
    2. Teams which are deemed by the Race Organisers to arrive at the finish line after the cut-off time will be swept off the route by the sweep vehicle. These teams may continue riding the race, but will not qualify as stage or race finishers.
    3. Stage winners and overall category leaders must be present at the daily awards ceremony, including the final ceremony.
  12. Traffic Regulations
    1. The W2W will not have exclusive use of any public roads during the race.
    2. All regular traffic regulations must be observed at all times during the race. (In South Africa we drive/ride on the left hand side of the road!)
  13. Nutrition and Hydration
    1. Riders retain the ultimate responsibility to carry enough water and nutrition with them.
    2. The W2W Race Organisation will provide water and fruit at Feed Stations on the route.
  14. Seconding and Support
    1. Competitors may receive assistance from a fellow competitor. (See 14.4).
    2. Outside seconding, assistance or feeding is permitted in designated areas only.
    3. Outside assistance includes assisting with bike maintenance, water and nutrition support and physically assisting riders.
    4. Bike repairs may be performed on the route but without obstructing other riders.
    5. Neutral feeding, watering and medical assistance will be supplied by the Race Organisation at the feed stations.
    6. Specific escort or seconding vehicles not provided by the W2W Race Organisers are not permitted to follow the race route. However, supporters may drive their own vehicles along public roads to reach vantage points to vocally support riders. Some sections of the course will be closed to all non-event traffic including some public roads. Their closure must be respected by all.
  15.  Withdrawals
    1. Teams that cannot continue the race, for whatever reason, must immediately inform the Race Office. This can be done at the Race Start, the Finish or at Water points. Withdrawals’ will only be official once you have handed in your bike board.
    2. Any rider who withdraws from a stage before it is officially abandoned or who does not reach the designated cut-off point for abandoning the stage will be classified as a DNF.
    3. In the event of a search and rescue operation being initiated for a rider or team which has withdrawn, but has not informed the Race Office, the cost of the search and rescue operation will be transferred to the rider or team.
    4. In the event of one team member being incapable of completing the race, The Race Office will assist a rider to change to an individual participant.
    5. Individual riders will qualify as race finishers.
  16. Ethical and Environmental
    1. No littering or unnecessary damage to the environment will be tolerated.
    2. Litter, relating to sports nutrition and feeding stations, will be tolerated within the direct area of the feed stations.
  17. Protests
    Any protests must be submitted in writing within 15 minutes of the rider crossing the finish line, to the Chief Commissaire.
  18. Doping
    1. W2W reserves the right to take doping tests on all riders.
    2. Positive results will lead to disqualification from W2W, and those results will be forwarded to the national cycling federations.
  19. Disqualification and Penalties
    Teams may be disqualified at the discretion of Chief Commissaire / Race Office for any one or more of the following reasons including, but not limited to:

    1. Riding at any point on any stage without a helmet.
    2. Excessive littering.
    3. Disrespect or damage to the environment.
    4. Bad sportsmanship.
    5. Abuse of Race Officials.
    6. Traffic Rule violations.
    7. Breaking of Wines2Whales Rules as described above
    8. Time penalties will be applied to Stage results, as well as to Overall Race results or General Classification
  20. Basic Mountain Bike Racing Rules and Etiquette
    1. Riders must complete the entire distance of the race, and the responsibility for following the official route lies with the rider.
    2. A rider is not permitted to take any shortcuts or to omit a circuit, or take other advantage of a similar nature against opponents.
    3. Riders, who exit the route of the course for any reason, must return to the course at the exact same point from which they exited.
    4. Riders must act in a polite manner at all times, and permit any faster rider to overtake without obstructing.
    5. Riders must respect the countryside and ride only on the official route. Riders must avoid polluting the area, and not leave any waste or litter.
    6. No glass containers of any kind are permitted on or near the course.
    7. Riders must not use offensive or abusive language during the race, act in an unsporting manner, be disrespectful to the officials, or ignore the race regulations.
  21. Discretion of the Chief Commissaire
    Where any additional rule interpretation is required, or where specific provision for any incident has not been made in these rules, the decision of the Chief Commissaire will be final.Rule and/or Offence
    • First Offence
    • Second Offence
    • Third Offence
    • Remarks
    • Bicycles and Equipment
    • Disqualification

    Not wearing helmet
    • Disqualification

    Separation Time Penalties
    • 1 Hour TP
    • Additional 1 Hour Time Penalty
    • Disqualification

    Rider Identification
    • Verbal Warning
    • 10 Minute TP
    • 30 Minute TP
    Repeat offenders can receive harsher sanction or disqualification
    • Obligatory Equipment
    • Verbal Warning
    • 20 Minute TP
    • 1 Hour TP

    Traffic Regulations
    • Verbal Warning
    • 30 Minute TP
    • I Hour TP
    Repeat offenders can receive harsher sanction or disqualification
    • Seconding and Support
    • 1 Hour TP and warning
    • Disqualification

    Ethical and Environmental
    • 1 Hour TP
    • Additional 1 Hour TP
    • Disqualification (A serious first offence can also result in Disqualification)

    Doping
    • Disqualification

  22. Registration and Briefing
    1. Race registration takes place at the venue and at the time and place indicated on the race website.
    2. Riders must report to registration and bring any form of ID with a photograph on it and their valid CSA license.
    3. All riders must have registered by the cut-off time indicated on the race website on the day preceding the first stage of the race. No category changes will be permitted after race registration closes.
    4. A pre-race briefing will take place at the time and place indicated on the race website
Should you wish to cancel your entry, please note the following and contact our entries office to have the cancellation processed.

  • 75% of the entry fee is refundable if the cancellation is done in or before the month of August
  • 50% of the entry fee is refundable is the cancellation is done in September
  • 0% of the entry fee is refundable if the cancellation is done in October or November

*If at this late stage your partner can no longer participate, you will be allowed to do a late substitution or partake as an individual rider
*You will be allowed to collect your partners race pack, please return the unused bike board and inform the entries office if you will be a single rider
*Under no circumstances will an entry be rolled over

Missed out on an entry this year?
Makes sure you are added to the waiting list in order to qualify for the first entries opening date on 14 February 2018 by entering before the 1 June 2017.

  • You do not have to ride in your same pairing, but BOTH riders need to be on the database
  • You can enter any of the three events, once the event is fully subscribed you will be placed on that events waiting list
  • Should you wish to participate in another event, you will need to de-register from the original list
Substitutions can be done on line as follows:

  1. Log in with existing participants ID No.
  2. Click on “Substitution” button and you will be guided through the process.
  3. The administrative cost of a substitution is R 300; and the substitution will not reflect until such payment has been made.
  4. Once you have made the substitution payment, you will receive a new email confirming the new rider. If you have not received the mail, contact the entry office.

Please take note of the following with regards to substitutions:

  • Cyclists who have entered and paid, but cannot participate in the W2W Event, for whatever reason, must inform the entries office.
  • No cyclist is allowed to participate under the name of another participant. Such action will lead to immediate disqualification.
  • Once a substitution is completed, the original riders’ details will not be kept for future events.
  • ALL substitutions close on 30 September 2017
  • Late substitutions can then only be done at Registration @ R 500 per person
  • Substituted team participants will receive the clothing size of the initial participant, unless this is changed before 30 March.
We recommend that you bring no (or as few as possible) valuables to the race. We cannot take responsibility for valuables lost during the course of the event.

PERSONAL KIT CHECKLIST:
• Sleeping bag • Pillow • Towel • Torch / headlight • Personal toiletries • Beanie and scarf & gloves for evenings • Warm long pants • Casual clothes for after shower • Slops • Earplugs • Washing powder

Cell Phones: (in Ziploc)
Please have a current I.C.E. (In Case of Emergency) content on your phone, taking into account where you will be.

YOUR BICYCLE:
Pre-race Preparation:
It should go without saying that your bike should be in perfect working order at the start of the FNB W2W MTB. It will be subjected to severe riding conditions and we recommend that you replace any old parts that may not survive the distance. Select tyres that are suitable for harsh conditions. The use of tubeless tyres is highly recommended. Check your slime levels and top up slime. Various bike shops will provide repairs and servicing in the race villages. We anticipate a high demand for their services, so draw on them only when absolutely necessary. Replacement parts will be sold at normal retail prices.

Equipment checklist:
• Helmet • 3 sets of cycling shorts and tops • Wind breaker • Gloves • Sun glasses • 3 sets of cycling socks • Cycling shoes • Hydration pack with space for spares – a capacity of 3 litres. • GPS /Heart rate monitor, bike computer (optional) + Chargers • Slime/Stan’s, bomb and adaptor, plugs etc, • Gators, pump • Brake pads, drop out, chain, links, pins, BB • Freewheel • Cable ties, duct tape • Lube (squirt) • Favourite energy bars, gels and snacks

First Aid Kit:
• Foil survival blanket • Three first aid dressings • Five adhesive first aid plasters • Sun block • Pain killers – NOT available in the Medical Tent.

Directions & Maps

Download the Map Pack (PDF)

Approximate Distances
Cape Town International Airport to Lourensford Wine Estate 34km
Lourensford Wine Estate to Oak Valley, Grabouw 31.1km
Oak Valley,Grabouw to Onrus Caravan Park, De Villiers Street 46.1km
Cape Town International Airport to Onrus Caravan Park, De Villiers Street 96.5km

2017 FNB W2W Interactive Map

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